Why implement SN EN ISO 80079-36:2016 now

Implementing the SN EN ISO 80079-36:2016 guidelines is crucial for organizations operating in the Electrical Engineering industry, especially those dealing with non-electrical equipment in explosive atmospheres. This standard not only enhances safety by minimizing explosion risks but also helps organizations meet customer requirements and regulatory pressures, ultimately fostering trust and credibility in the marketplace. Additionally, many companies are pursuing internal quality goals that align with these guidelines, making compliance a strategic advantage in today's competitive landscape.

Prerequisites and readiness check

Before organizations embark on implementing SN EN ISO 80079-36:2016, they should ensure that the following prerequisites are in place:

• Management commitment: Leadership should be dedicated to supporting the implementation process.
• Resource allocation: Sufficient financial and human resources must be designated for compliance efforts.
• Current process documentation: Existing processes should be documented to identify areas for improvement.
• Training programs: Staff should be prepared through training on safety and compliance.

Step 1: Gap analysis

Conducting a gap analysis is the first step in aligning with the SN EN ISO 80079-36:2016 guidelines. This process involves assessing current practices against the requirements outlined in the standard. Begin by gathering inputs such as existing documentation, stakeholder feedback, and regulatory requirements. During the analysis, identify discrepancies between existing processes and the standard’s specifications. Tools such as checklists or compliance software can facilitate this analysis. Common findings may include inadequate documentation, lack of risk assessment procedures, or insufficient training programs. The output should be a detailed report highlighting areas needing attention and a prioritized action plan to address gaps.

Step 2: Design and documentation

Once the gap analysis is complete, organizations must focus on designing their management system in accordance with SN EN ISO 80079-36:2016. Key documentation components include:

• Scope statement: Clearly define the extent of the management system and its applicability.
• Policy: Develop a comprehensive safety policy that aligns with the standard's objectives.
• Objectives: Establish measurable objectives that reflect compliance goals.
• Procedures: Create detailed procedures for risk assessment, equipment testing, and maintenance, referencing relevant clauses from the standard.
• Records: Ensure proper documentation of all processes, including training records and maintenance logs.

This structured approach not only aids compliance but also fosters a culture of safety and accountability within the organization.

Step 3: Implementation and training

The rollout of the management system requires effective implementation and staff training. Organizations should develop a change management plan that outlines how the transition will occur, including timelines and responsibilities. Training programs should be tailored to educate staff about new processes, safety practices, and compliance requirements associated with SN EN ISO 80079-36:2016. Typical pitfalls to avoid include:

• Inadequate communication: Ensure all employees are informed about changes and their roles in the new system.
• Insufficient training: Provide comprehensive training sessions to ensure understanding and adherence to the new guidelines.

Step 4: Internal audit and certification

Conducting internal audits is essential to assess the effectiveness of the implemented management system. The audit process typically consists of two stages. Stage 1 focuses on documentation review, ensuring that all records and procedures align with SN EN ISO 80079-36:2016. Stage 2 involves assessing the implementation of these processes in practice. Regular internal audits help identify areas for improvement and prepare organizations for external certification audits, leading to enhanced compliance and safety standards.

Common pitfalls

Here are some common mistakes organizations make when implementing the SN EN ISO 80079-36:2016 guidelines, along with suggested fixes:

• Overlooking risk assessments: Conduct thorough risk assessments regularly to mitigate potential hazards.
• Neglecting staff training: Prioritize continuous training to keep staff informed about safety protocols.
• Inadequate documentation: Maintain organized and up-to-date records for all processes and compliance activities.
• Ignoring feedback: Encourage employee feedback to continuously improve safety practices.