SN EN ISO 45001:2023

Managementsysteme für Sicherheit und Gesundheit bei der Arbeit - Anforderungen mit Anleitung zur Anwendung (ISO 45001:2018)

Occupational health and safety management systems - Requirements with guidance for use (ISO 45001:2018)

INB

Dieses Dokument legt Anforderungen an ein Managementsystem für Sicherheit und Gesundheit bei der Arbeit (SGA-MS) fest und gibt eine Anleitung zur Anwendung, um Organisationen in die Lage zu versetzen, sichere und gesundheitsgerechte Arbeitsplätze bereitzustellen, indem arbeitsbedingte Verletzungen und Erkrankun gen vermieden werden und ihre SGA-Leistung proaktiv verbessert wird. Dieses Dokument ist anwendbar für jede Organisation die beabsichtigt, ein SGA-Managementsystem festzule gen, zu verwirklichen und aufrechtzuerhalten, um die Sicherheit und Gesundheit bei der Arbeit zu verbessern, Gefährdungen zu beseitigen und SGA-Risiken (einschließlich Systemschwachstellen) zu minimieren, Nutzen aus SGA-Chancen zu ziehen und mit Nichtkonformitäten bezüglich des SGA-Managementsystems umzugehen, die in Zusammenhang mit ihren Tätigkeiten stehen. Dieses Dokument unterstützt eine Organisation dabei, die beabsichtigten Ergebnisse ihres SGA-Management systems zu erreichen. In Übereinstimmung mit der SGA-Politik der Organisation schließen die beabsichtigten Ergebnisse eines SGA-Managementsystems Folgendes ein: a) fortlaufende Verbesserung der SGA-Leistung; b) Erfüllung rechtlicher Verpflichtungen und anderer Anforderungen; c) Erreichen von SGA-Zielen. Dieses Dokument ist anwendbar für jede Organisation, ungeachtet ihrer Größe, Art und Tätigkeiten. Es ist anwendbar für die SGA-Risiken im Einflussbereich der Organisation, wobei Faktoren wie dem Kontext, in dem die Organisation tätig ist, sowie den Erfordernissen und Erwartungen ihrer Beschäftigten und anderer inter essierter Parteien Rechnung getragen wird. Dieses Dokument legt weder spezifische Kriterien für die SGA-Leistung fest noch enthält es Vorschriften für die Gestaltung eines SGA-Managementsystems. Dieses Dokument versetzt eine Organisation in die Lage, durch ihr SGA-Managementsystem weitere Aspekte der Sicherheit und Gesundheit bei der Arbeit, wie arbeitsbezogenes Wohlbefinden/Wohlfühlen von Beschäf tigten, einzubeziehen. Dieses Dokument behandelt Themen wie Produktsicherheit, Sachschäden oder Umweltauswirkungen nicht über die Risiken für Beschäftigte und andere relevante interessierte Parteien hinaus. Dieses Dokument kann im Ganzen oder in Teilen für die systematische Verbesserung des SGA-Managements genutzt werden. Es ist allerdings nicht zulässig, Konformität mit diesem Dokument zu beanspruchen, sofern nicht alle seine Anforderungen in das SGA-Managementsystem einer Organisation aufgenommen und ohne Ausnahme erfüllt sind.

Publikation: 2023-08-0158 SeitenICS: 03.100.70, 13.100

ISO 45001:2018 is crucial for organizations adopting SN EN ISO 45001:2023, as it establishes a robust framework for managing workplace safety and health. This guide will walk you through the essential steps for effective implementation.

Why implement SN EN ISO 45001:2023 now

Implementing SN EN ISO 45001:2023 is critical for organizations looking to enhance their Occupational Health and Safety Management System (OHSMS). Key business drivers include customer demands for improved safety standards, regulatory pressures that necessitate compliance, and internal goals aimed at fostering a culture of quality and safety. In today’s competitive landscape, adhering to ISO 45001:2018 not only ensures compliance with legal obligations but also demonstrates a commitment to worker well-being, ultimately boosting organizational reputation and trust among stakeholders. By prioritizing safety, organizations can reduce accidents, enhance productivity, and improve overall workplace morale.

Prerequisites and readiness check

Before embarking on the implementation of SN EN ISO 45001:2023, organizations should ensure they have the following in place:

• Management Commitment: Active support from top management is essential for successful implementation.
• Resource Allocation: Adequate resources should be dedicated to the OHSMS initiative, including financial, human, and technological resources.
• Current Process Documentation: Existing processes and policies should be documented to identify areas needing alignment with ISO 45001:2018.
• Worker Involvement: Engaging employees early on can provide valuable insights and foster a culture of safety.
• Risk Assessment Framework: An established process for identifying and managing risks must be ready to support the OHSMS.

Step 1: Gap analysis

Conducting a gap analysis is the first step towards aligning your organization with SN EN ISO 45001:2023. This process involves evaluating current practices against the standard's requirements to identify discrepancies. Start by gathering existing documentation related to health and safety protocols, processes, and performance metrics. Involve key stakeholders in assessing the effectiveness of current practices and pinpoint areas needing improvement. Utilize tools such as checklists and audit software to streamline this process. Common findings may include insufficient documentation, lack of employee training, or inadequate risk assessment processes. By addressing these gaps, organizations can develop a clear roadmap for compliance with ISO 45001:2018.

Step 2: Design and documentation

The design and documentation phase is critical for establishing a robust OHSMS. Begin by drafting a clear scope statement that outlines the boundaries and applicability of the system. This should be followed by the development of an OHS policy that reflects the organization's commitment to safety and health. Define specific objectives aligned with the policy, ensuring they are measurable and achievable. Document procedures that detail the processes for risk management, incident reporting, and employee training. Maintain records of training sessions, risk assessments, and audits to demonstrate compliance. Each of these elements should correspond to the relevant clauses of SN EN ISO 45001:2023, ensuring a comprehensive and aligned management system.

Step 3: Implementation and training

Rolling out the OHSMS requires careful change management and effective staff training. Begin by communicating the objectives and benefits of the new system to all employees to foster buy-in. Develop training programs that equip staff with the knowledge and skills necessary to adhere to new safety protocols. Address potential pitfalls, such as resistance to change or inadequate training resources, by engaging employees in the development of training content and seeking their feedback. Regularly assess the adoption of new processes to ensure they are being followed and to identify any areas needing further support or adjustment.

Step 4: Internal audit and certification

The internal audit serves as a vital component in the ongoing evaluation of your OHSMS. Schedule audits regularly to assess compliance with ISO 45001:2018 and to identify areas for improvement. The certification audit consists of two stages: Stage 1 focuses on documentation review, where auditors verify that the necessary documentation is in place and compliant. Stage 2 involves an on-site assessment of the implementation of the OHSMS, where auditors evaluate the effectiveness of processes and employee engagement. Successful completion of both stages leads to certification, providing recognition of the organization's commitment to occupational health and safety.

Common pitfalls

Here are some common implementation mistakes and their fixes:

• Lack of Management Support: Ensure top management is visibly involved and committed to the OHSMS.
• Inadequate Training Programs: Develop comprehensive training tailored to various employee roles to ensure understanding and compliance.
• Neglecting Worker Input: Actively seek feedback from employees to enhance the OHSMS and foster a culture of safety.
• Insufficient Documentation: Maintain thorough records of processes, assessments, and training to demonstrate compliance and facilitate audits.
• Ignoring Legal Obligations: Stay updated on legal requirements and integrate them into the OHSMS to avoid nonconformities.