Why implement SN EN ISO 13854:2020 now

Implementing SN EN ISO 13854:2020 is crucial for organizations in the Environment, Health & Safety industry to ensure the safety of machinery by preventing crushing hazards. The adoption of this standard is often driven by customer requirements, regulatory pressures, and the pursuit of internal quality goals. By aligning with ISO 13854:2017, organizations can enhance their safety protocols, reduce liability risks, and improve operational efficiency, thereby fostering a culture of safety and compliance.

Prerequisites and readiness check

Before beginning the implementation of SN EN ISO 13854:2020, organizations should ensure they have the following in place:

• Management commitment: Leadership support is essential for a successful implementation.
• Resource allocation: Adequate resources, including time and personnel, must be dedicated to the project.
• Current process documentation: Existing safety processes and protocols should be documented for reference and comparison.
• Training programs: Staff should be prepared for training on new safety measures and compliance requirements.

Step 1: Gap analysis

Performing a gap analysis against SN EN ISO 13854:2020 involves a systematic review of existing practices compared to the standard's requirements. The inputs for this process include current safety protocols and machinery specifications. The analysis should identify discrepancies, such as inadequate gaps between moving parts that could pose crushing hazards. Typical findings might include insufficient documentation or lack of specific safety measures. Tools like checklists and compliance software can facilitate this analysis, ensuring a comprehensive understanding of existing gaps.

Step 2: Design and documentation

Documenting the management system is a crucial step in aligning with SN EN ISO 13854:2020. This includes:

1. Scope statement: Define the boundaries of the safety management system.
2. Policy: Outline the organization's commitment to safety and compliance with ISO 13854:2017.
3. Objectives: Set measurable safety objectives that align with the standard.
4. Procedures: Develop detailed procedures for assessing and mitigating crushing hazards, referencing relevant clauses from SN EN ISO 13854:2020.
5. Records: Maintain records of safety audits, inspections, and training as evidence of compliance.

Step 3: Implementation and training

Rolling out the management system requires effective change management and staff training. Engage employees early in the process to foster acceptance of new safety measures. Provide comprehensive training that covers the implications of ISO 13854:2017, focusing on the prevention of crushing hazards. Common pitfalls during this phase include inadequate training and resistance to change, which can be mitigated through clear communication and ongoing support.

Step 4: Internal audit and certification

The internal audit serves to assess the effectiveness of the implemented safety management system. Conduct this audit in two stages:

• Stage 1: Documentation: Review all documentation to ensure compliance with ISO 13854:2017.
• Stage 2: Implementation: Evaluate the practical application of the documented procedures and policies in real-world scenarios. Certification is achieved once the system is deemed sufficiently robust and compliant with the standard.

Common pitfalls

When implementing SN EN ISO 13854:2020, organizations may encounter several common mistakes, including:

• Inadequate management support: Ensure leadership is actively involved in the process.
• Poor training programs: Develop comprehensive and engaging training materials for staff.
• Neglecting documentation: Maintain clear and accessible documentation of processes and procedures.
• Resistance to change: Foster a culture of safety and encourage feedback from employees.
• Underestimating resource needs: Allocate sufficient time and personnel for the implementation process.